Last Updated: [24 June 2026]
1. Introduction
Welcome to HeadwaySpot, a project execution and collaboration platform operated by Funde Technologies (“HeadwaySpot”, “we”, “our”, or “us”).
HeadwaySpot helps organizations manage projects, teams, phases, tasks, milestones, contractors, contracts, reports, invoices, and operational workflows from a single workspace.
This Privacy Policy explains what information we collect, why we collect it, how we use it, and the choices available to you.
By creating an account, accessing a workspace, or using any HeadwaySpot service, you agree to this Privacy Policy.
2. Who This Policy Applies To
This policy applies to:
- Workspace Owners
- Company Administrators
- Team Members
- Employees
- Contractors
- Invited Collaborators
- Visitors to the HeadwaySpot website
Different users may have different access permissions within a workspace.
3. Information We Collect
Account Information
When creating an account, we may collect:
- Full Name
- Email Address
- Phone Number
- Company Name
- Profile Information
- Authentication Credentials
Workspace Information
Organizations using HeadwaySpot may create and store:
- Companies
- Teams
- Projects
- Phases
- Tasks
- Milestones
- Progress Updates
- Reports
- Contracts
- Invoices
- Comments
- Attachments
- Activity Logs
Billing Information
Subscription and payment information may be collected through our payment providers.
HeadwaySpot does not store complete payment card details.
Technical Information
To maintain platform security and performance, we may collect:
- Browser Type
- Device Information
- IP Address
- Login History
- Session Information
- Error Logs
- Performance Metrics
4. Workspace Ownership and Client Data
Organizations remain the owners of all business information stored within their workspace.
This includes:
- Projects
- Tasks
- Milestones
- Reports
- Contracts
- Invoices
- Uploaded Files
- Comments
- Progress Updates
HeadwaySpot acts solely as a service provider that processes and stores this information on behalf of the organization.
Employees, team members, and contractors access such information under permissions granted by the organization.
5. How We Use Information
We use information to:
- Provide platform functionality
- Manage projects and workflows
- Enable collaboration between users
- Authenticate accounts
- Process subscription payments
- Deliver notifications
- Generate reports and analytics
- Improve platform performance
- Maintain platform security
- Comply with legal obligations
We do not sell personal information.
6. Team Collaboration and Visibility
Because HeadwaySpot is a collaborative platform, information may be visible to other users within the same workspace.
Depending on assigned permissions, users may view:
- Names
- Roles
- Assigned Tasks
- Project Participation
- Comments
- Activity History
- Uploaded Files
- Progress Updates
Workspace administrators determine access permissions.
7. Contractors and External Users
Organizations may invite contractors or external collaborators.
Contractors may be granted limited access to:
- Assigned Projects
- Tasks
- Milestones
- Files
- Communications
Organizations remain responsible for managing contractor permissions.
8. Activity Tracking
To support accountability and project transparency, HeadwaySpot maintains activity logs.
Examples include:
- Project Creation
- Task Assignment
- Status Updates
- Milestone Changes
- Team Invitations
- File Uploads
- Report Generation
- Contract Updates
These records help organizations monitor project progress and maintain operational history.
9. Notifications and Communications
HeadwaySpot may send notifications related to:
- Project Assignments
- Task Assignments
- Team Invitations
- Milestone Updates
- Billing Events
- Security Alerts
- Workspace Administration
These communications are considered part of the service.
Users may also receive optional product updates and announcements, which can be unsubscribed from.
10. Artificial Intelligence Features
Certain features may use artificial intelligence to assist with:
- Document Analysis
- Project Summaries
- Task Suggestions
- Workflow Recommendations
- Reporting Assistance
When AI features are used, only information required to deliver the requested functionality is processed.
We may use trusted third-party AI providers to support these features.
11. Third-Party Services
HeadwaySpot may integrate with third-party providers for:
- Authentication
- Payments
- Cloud Hosting
- Email Delivery
- Analytics
- Customer Support
- Artificial Intelligence Services
These providers process information only as necessary to perform their services.
12. Data Security
We implement administrative, technical, and organizational safeguards designed to protect user information.
Examples include:
- Encrypted Connections
- Access Controls
- Authentication Mechanisms
- Security Monitoring
- Infrastructure Protection Measures
No method of transmission or storage can be guaranteed completely secure.
13. Data Retention
We retain information for as long as necessary to:
- Provide the Service
- Maintain Workspace History
- Meet Legal Obligations
- Resolve Disputes
- Prevent Fraud
Organizations may request deletion of workspace data subject to legal and contractual requirements.
14. Data Export and Account Closure
Workspace owners may request export of eligible workspace data.
If a subscription is cancelled or a workspace is closed, data may be retained for a limited period before permanent deletion according to our retention policies.
15. International Data Transfers
Information may be stored and processed in multiple jurisdictions where our service providers operate.
Where transfers occur, we take reasonable measures to ensure appropriate protection of information.
16. Children’s Privacy
HeadwaySpot is intended for business and professional use.
The service is not directed toward individuals under the age of 16.
17. Your Rights
Subject to applicable law, users may request:
- Access to Personal Information
- Correction of Inaccurate Information
- Deletion of Personal Information
- Restriction of Processing
- Data Portability
- Withdrawal of Consent
Requests may be submitted to privacy@headwayspot.com.
18. Business Transfers
If HeadwaySpot undergoes a merger, acquisition, restructuring, or asset sale, user information may be transferred as part of that transaction, subject to applicable legal protections.
19. Changes to This Policy
We may update this Privacy Policy periodically.
Material changes will be communicated through the platform, email, or other reasonable methods.
Continued use of the service after such changes constitutes acceptance of the revised policy.
20. Contact Us
Privacy-related questions may be directed to:
Email: privacy@headwayspot.com
Funde Technologies
Plot No. 2/5, Bhagwan Nagar
Pathardi, AhilyaNagar – 414102
Maharashtra, India